Privacy Policy

Table of Contents

1. About This Privacy Policy

ScoutingZone, LLC (“Company” or “we”) respects your privacy and is committed to protecting it This Privacy Policy (“Policy”) describes how we collect, use and share Personal Informationfor our commercial and business purposes, which include operating the Company’s website, www.scoutingzone.com, and mobile app (collectively, the “Services”). It also explains related rights and choices you may have. Personal Information is defined below in the Section called “What is ‘Personal Information’?”

You may see other privacy notices when we collect your Personal Information for certain purposes. Those notices supplement this Policy. This Policy also contains a statement specific to California residents and another statement specific to individuals in the European Economic Area (“EEA”) based on laws in those areas. Those statements supplement the rest of this Policy, but to the extent they differ from other parts of the Policy, the statements govern in their respective areas.

To the extent our Website contains links to third party websites, please note that we do not own, operate, or control those sites, and this Policy does not cover those sites, which may have their own privacy policies that you should review.

2. What is “Personal Information”?

When we say “Personal Information,” we mean “Personal Information” or “personal data” as defined in laws that may apply to you. Generally speaking, this includes your unique identifiers (full name, phone number, email address, account number, etc.), and information about your characteristics, conditions or behavior that is associated with one of your identifiers or could otherwise reasonably be linked to you.

“Non-Personal Information”, on the other hand, has been anonymized, aggregated or de-identified such that it cannot reasonably be linked to a particular individual.

3. Personal Information We Collect

We collect several categories of Personal Information, as listed below. We collect this information:

• Directly from you when you provide it to us, whether in person, online, or over the phone;
• Automatically from your device or browser as you navigate through or use the Website; or
• From our vendors and other third party sources, such as Clubs and tournament hosts.

Information You Provide To Us

General. We may collect the following categories of Personal Informationfrom you directly when you visit our Website; register an account with us; fill out a form on the Website; subscribe to one of our newsletters; call to make an inquiry; interact with one of our representatives at a trade show, tournament, or other event; or otherwise communicate with us:

• “Identifiers”, such as first and last name, telephone number, address, email address, username, or similar information
• “Financial Information”, such as payment card information
• “Demographic Information”, such as preferred language, age and date of birth
• “Account Information”, such as account profile, purchase history, and billing information
• “User Content”, such as your ratings or reviews, content in your comments, posts, communications or responses, or images or videos that you choose to upload

Players.If you are a player that registers with us, we may also collect:

• “Physical Characteristics,” such as height, weight
• “Educational Information”, such as school attended, graduation year, Grade Point Average, and standardized testing scores;

Scouts and Managers. If you register with us as a scout or manager, we may also collect:

• “Professional or Employment-Related Information,” such as the name of your employer or college/university, your status within an organization, and similar information;

Information Collected Automatically From Your Computer Or Device

As you navigate through and interact with our Website or emails we send, we may use automatic data collection technologies to collect certain types of data from your device or browser. Where feasible, this collection may be limited to Non-Personal Information, but collectionmay include the following categories of Personal Information:

• Identifiers, such as IP address, device ID, cookies or cookie ID, and similar information
• “Device/Browser Information”, such as the name of your internet service provider (ISP), operating system, device type, browser type and configuration, and information about whether the device has downloaded and installed our software
• “Usage Information and Browsing History”, such as Website interactions (including traffic data, access times, accessed pages, logs, and other communication data and the resources that you access and use on the Website), email interactions (details of whether or not our users have opened our emails), browsing history (including the pages from which you were referred to our Website)
• “Geolocation Data”, such as the approximate location of your device when you interact with our Website

The technologies we use for this automatic data collection include browser cookies and other online tracking technologies (collectively, “Cookies”). To learn more about how we and our partners use Cookies, please see our Cookie Notice.

Information We Obtain From Third Parties

Additionally, we may obtain Personal Information from some third parties. For example, if you are a player about to play in a specific tournament, we may collect your information from that tournament’s organizers, which may include clubs, scouts, and other personnel. Additionally, if you are a player, we may collect information about you from your team’s website. This information can include, but is not limited to, your name, team, and school affiliation.

4. How We Use Personal Information

We use Personal Information for the following purposes:

• To present our Website and mobile app to you;
• To personalize and improve your experience with the Website and mobile app;
• To provide you with information, products, or services that you request from us;
• To fulfill any other purpose for which you provide it;
• To provide you with notices about your account and subscriptions, including expiration and renewal notices;
• To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection;
• To notify you about changes to our Website and mobile app and any products or services we offer or provide though them;
• To allow you to participate in interactive features on our Website;
• To allow you to purchase products and process payments through the Website;
• To provide you with periodic product newsletters and offers;
• To contact you and provide you with help if you have a customer service issue;
• To identify and protect you and maintain your account;
• To notify you of new products or services we think you might be interested in;
• In any other way we may describe when you provide the information; and
• For any other purpose with your consent.

We may use Non-Personal Information for any purpose.

5. How We Share Personal Information

We may disclose or share information, including Personal Information, as follows:

Vendors

We may share Personal Information with contractors, service providers, and other vendors who provide services to us. Examples of these services include hosting our website, sending marketing communications, or operating referral and rewards programs on our behalf. Where necessary and appropriate, our vendors are bound by contractual obligations to keep Personal Information confidential and use it only for the purposes for which we disclose it to them.

Analytics and Advertising Partners

We may share your Personal Information with analytics providers, advertising networks, or social media companies to measure performance of our Website or marketing efforts or to deliver personalized advertising about our products and services. This sharing may involve the use of “Cookies,” some of which may be placed by our partners, as explained in our Cookie Notice. For example, when you visit our Website, our partner’s Cookie may cause your browser to automatically send a request to our partner’s server and provide our partner with your IP address, other Identifiers, and Usage Information & Browsing History. Where necessary and appropriate, our agreements with these partners prohibit them from retaining, using or disclosing the Personal Information we share with them for any purpose other than providing us with analytics or advertising services.

As of the date of our last update to this Privacy Policy, our Analytics Providers and Advertising Providers included:

• Google. We use Google Analytics and Google Ads. You can learn about Google’s own privacy practices here: www.google.com/policies/privacy/partners/

Tournament Partners

We may share your information with such third parties as our tournament partners. Personal information we would share includes, but is not limited to, your name, team, and school affiliation. We share this information to allow our tournament partners to be aware of your participation in their tournaments, allow scouts interested in your recruitment to obtain your contact information, and/or allow you to help clubs and schools become aware of your interest in potentially playing for them.

If you are a California resident, we may require your affirmative consent for us to share this information.

Mandatory Disclosures And Legal Proceedings

We may have a legal obligation to disclose Personal Information to government authorities or other third parties pursuant to a valid regulatory request, subpoena or court order. We may also need to disclose and otherwise process your Personal Information in accordance with applicable law to prevent physical harm or financial loss, protect the vital interests of a person, enforce our various policies or terms of use, protect our property, services and legal rights, prevent fraud, support auditing, compliance and corporate governance functions, or comply with applicable law.

Change In Control Or Merger

We may transfer your information in the event of the sale of substantially all of the assets of our business to a third-party or in the event of a corporate merger, consolidation, acquisition or reorganization. However, in such event, any acquirer will be subject to the provisions of our commitments to you or we will not disclose your information.

With Your Direction Or Consent

We will share your Personal Information with other third parties as you may direct or otherwise consent.

6. Your Rights And Choices

Opt-Out Of Marketing Communications

You may opt-out of our marketing emails by using the unsubscribe link provided in the email.

Your Browser And Device Settings

At any time, you may adjust settings on your browser to refuse cookies and other tracking pixels according to the instructions related to your browser. However, if you choose to disable these technologies, some features of the website may not operate properly.

See our Cookie Notice for other options you may have for managing Cookies.

Area-Specific Rights And Choices

If you are a California resident or are in the European Economic Area you may have other rights and choices.

7. California Residents (CCPA Statement)

This statement makes additional disclosures to California residents (i.e., “consumers”), and describes rights they have, under the California Consumer Privacy Act of 2018, as amended. (the “CCPA”).

Some or all consumer rights described herein may not apply to our processing of Personal Information about job applicants, employees, independent contractors, and other personnel, or to our processing of Personal Information relating to employees or other representatives of our vendors or business partners.

California’s Attorney General has published proposed implementing regulations for the CCPA, but the regulations have not yet taken effect and remain subject to change. The final regulations may alter how businesses have to comply with the CCPA. Development of our CCPA compliance program is ongoing, and we may update this Policy again soon as a result.

You can learn more about the CCPA here: https://oag.ca.gov/privacy/ccpa

Collection Of Personal Information

Section 3 of the Privacy Policy discloses the categories of Personal Information we currently may collect. The following table describes which categories of Personal Information we collected about consumers within the past 12 months, in a way that is generally consistent with how categories are organized in the CCPA. For each category, we collected one or more of the examples listed.

Sale Or Disclosure Of Personal Information

ScoutingZone does not sell Personal Information. We do share personal information for a non-monetary benefit with our partners, but solely when you provide affirmative consent for us to do so.

Within the past 12 months, we disclosed the following categories of Personal Information for a business purpose:

• Identifiers
• Internet Activity
• Education Information
• Geolocation Data

Your Rights

California residents have the right to make the following requests to covered businesses. The requests may be made by a consumer, by a consumer on behalf of the consumer’s minor child, or by a person authorized by the consumer to act on the consumer’s behalf.

You have the right to request that a business disclose to you: (i) the categories and specific pieces of Personal Information the business has collected about you within the past 12 months, (ii) the categories of sources from which the Personal Information is collected, (iii) the business or commercial purposes for collecting or selling Personal Information, and (iv) the categories of third parties with whom the business shares Personal Information.

If a business sells Personal Information, or discloses it for a business purpose, you also have the right to request that the business disclose the following with respect to the 12-month period preceding your request: (i) the categories of Personal Information that the business sold about you and the categories of third parties to whom the Personal Information was sold, and (ii) the categories of Personal Information that the business disclosed about you for a business purpose.

This type of request may be referred to as a “Request to Know”. Before we can honor a Request to Know, we need to verify that the person making it is the consumer whose Personal Information we have. Our method for verifying any particular request weighs information we receive as part of the request, the sensitivity of the consumer information at issue, and the risk of harm to the consumer from unauthorized disclosure.

You have the right to request that a business delete any Personal Information that the business has collected from you. This type of request may be referred to as a “Request to Delete”.

Before we can honor a Request to Delete, we need to verify that the person making the request is the consumer whose Personal Information we have. Our method for verifying any particular request weighs information we receive as part of the request, the sensitivity of the consumer information at issue, and the risk of harm to the consumer from unauthorized deletion.

We are not required to delete Personal Information if we still need it in order to complete the transaction for which the information was collected, provide a good or service requested by you (or that we reasonably anticipate based on our relationship with you), perform a contract with you, comply with a legal obligation, enable internal uses that are consistent with the context in which you provided the information, or accomplish any other objective recognized as an exception to the right to deletion under applicable law.

You have the right to direct a business that sells Personal Information about you to third parties not to sell your Personal Information. This type of request may be referred to as a “Request to Opt-Out”.

Because we don’t sell Personal Information, we don’t offer an opt-out mechanism.

You have the right not to receive discriminatory treatment by a business for the exercise of your privacy rights under the CCPA.

How to Submit a Request To “Know”

You can submit a Request to Know using this to support@scoutingzone.com. Requests must state “CCPA Request to Know” and include:

• your first and last name;
• the California county in which you reside;
• an email address at which you can be reached for purposes of the request;
• the disclosure(s) you are requesting; and
• the reason(s) you believe we have collected, disclosed or sold your Personal Information, specifically, within the past 12 months (for example, you used our website or received a communication from us)

If you are submitting a request on behalf of another consumer as their authorized representative, you must include the foregoing information about the consumer and attach a copy of a power of attorney appointing you as a duly authorized representative under California Probate Code sections 4000 to 4465 or written permission from the consumer to make the request.

If you have questions please email: support@scoutingzone.com

After confirming receipt of your request, we’ll contact you if we need more information in order to verify it. If we can’t verify a request, we may deny it.

How to Submit a Request To “Delete”

You can submit a request to support@scoutingzone.com. Requests must state “CCPA Request to Delete” and include:

• your first and last name,
• the California county in which you reside,
• an email address at which you can be reached for purposes of the request;
• a clear statement that you want us to delete your Personal Information
• the reason(s) you believe we have collected your Personal Information, specifically (for example, you used our website or received a communication from us)

If you are submitting a request on behalf of another consumer as their authorized representative, you must include the foregoing information about the consumer and attach a copy of a power of attorney appointing you as a duly authorized representative under California Probate Code sections 4000 to 4465 or written permission from the consumer to make the request.

After confirming receipt of your request, we’ll contact you if we need more information in order to verify it. If we can’t verify a request, we may deny it.

8. Data Subjects in the European Economic Area

Data controller

Personal information that we collect regarding individuals in a member state of the European Economic Area (EEA) is controlled by ScoutingZone, LLC, a California limited liability company.

Lawful bases for processing

We may process your personal information for the purposes described above, and only if at least one of the following applies:

• Processing is necessary for us to perform a contract with you or to take steps at your request prior to entering into a contract;
• Processing is necessary to comply with our legal obligations;
• Processing is necessary for the purpose of our legitimate interests, which include: securing our Services against malicious intrusions and unauthorized use; maintaining and improving our Services; understanding how our Services are used; offering new Services to our existing customers; or marketing to individuals who have expressed some interest in our products or Services.
• Processing is necessary to protect the vital interests of you or another individual; or
• You have consented to the processing.

International transfers

ScoutingZonehas its headquarters in the United States. Information we collect about you will therefore be processed in the United States. The United States has not sought nor received a finding of “adequacy” from the European Commission under Article 45 of the GDPR. To the extent we make transfers of personal information to third parties in the United States or other countries that have not received an adequacy finding, we rely on derogations for specific situations as set forth in Article 49 of the GDPR. In particular, we make such transfers: with your consent; to perform a contract with you; or to fulfill a compelling legitimate interest of ours in a manner that does not outweigh your rights and freedoms. We endeavor to apply suitable safeguards to protect the privacy and security of your personal information and to use it only consistent with your relationship with us and the practices described in this Privacy Policy. We also endeavor to enter into data processing agreements and European Commission-approved model contract clauses with service providers whenever feasible and appropriate. [https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/standard-contractual-clauses-scc_en]

Automated decision making

We do not make any decisions involving the use of algorithms or profiling that significantly affects you.

Your rights under GDPR

The GDPR provides you with the following rights, which you can exercise by contacting us at support@scoutingzone.com.

• The right to request access to and rectification of your personal information.You may obtain additional information about our processing and a copy of your stored information. You also have the right to request that we update your information if it is inaccurate or incomplete.
• The right to request erasure of your personal information. You may request for us to erase your information from our systems if it is no longer necessary for the reason we collected it, or you withdraw consent and no other legal basis for processing exists.
• The right to restrict our processing of your personal information. You have the right to restrict our processing if: (1) you disagree with the accuracy of your information; (2) our processing is deemed unlawful and you do not want us to erase your information; or (3) we no longer need your information for the purposes for which we collected it but we must store it to comply with our legal obligations.
• The right to data portability. You may receive and transmit your personal information to another controller where our processing is based on consent you gave us and was carried out by automated means.
• The right to object. You have the right to object to our processing of your personal information where we process it because of a legitimate interest.

You also have the right to submit a complaint to your data protection authority.

9. Other Important Information

Data Security

In order to safeguard Personal Information against unauthorized access, removal, theft, or disclosure, we usesecurity measures appropriate to the nature of the information that we believe are reasonable in light of industry standards and our operations. Unfortunately, in our increasingly connected digital world, no one can guarantee perfect data security, and we cannot promise that our measures will always prevent a breach of Personal Information. Should we detect such a breach, we will promptly notify affected individuals, third parties and law enforcement agencies as required by applicable law.

We encourage you to help maximize security by applying your own personal security measures. For more information about what you can do to protect your data, please see the tips and resources offered by the U.S. Federal Trade Commission at https://www.consumer.ftc.gov/topics/privacy-identity-online-security and the California Attorney General at https://www.oag.ca.gov/privacy/consumer-privacy-resources.

Retention of Personal Information

We take reasonable steps to keep the Personal Information we possess accurate and to delete incorrect or unnecessary Personal Information. We retain Personal Informationonly as long as necessary to fulfill the purposes outlined in this Privacy Policyor otherwise communicated to you, unless a longer period is required by applicable law.

Links To Third Party Sites

Our online Services may contain links to third-party websites, products or services. If you use these links, you will leave our site. Such links do not constitute or imply an endorsement, sponsorship or recommendation by us of the third party, the third-party website or the information contained therein, and we shall not be responsible or liable for your use thereof. Such use shall be subject to the terms of use and privacy policies applicable to those sites.

Third-Party Direct Marketing

We do not disclose, and have not disclosed, Personal Information to third-party companies for their direct marketing purposes.

“Do Not Track” Signals

Your web browser may offera Do Not Track (DNT) setting. If you turn that setting on, your browser sends a signal to websites indicating that you don’t want to be tracked over time or across third party sites. We don’t currently respond to these signals because there is not yet a common understanding of how to process them or a consensus on what “tracking” means.

10. Children’s Privacy

Our Services are not meant for children under the age of 13. We do not knowingly collect, maintain, or process Personal Information from individuals under the age of 13 (or in the EEA, under the age of 16) without parental consent.

Visit the Federal Trade Commission website for more information about protecting children’s online privacy: https://www.ftc.gov/tips-advice/business-center/privacy-and-security/children's-privacy.

11. Changes To This Policy

We will update this Policyfrom time to time as necessary to reflect changes in applicable law, our privacy practices, or our Services. If we have your contact information, we will notify you of material changes, and you should periodically review this Policy to remain aware of our current practices.

12. Contact Us

If you have any questions or concerns about this Policy or our practices, or wish to exercise your rights regarding your Personal Information under applicable law, please contact us directly at:

www.ScoutingZone.com

support@scoutingzone.com

Contact Us